Level: Rank and file
Employment Type: Full-time, Permanent
Location: Mandaluyong
Schedule: Monday to Friday
Job Summary:
This role is responsible for supporting the end-to-end bidding process, from preparing and submitting proposals to tracking progress and ensuring compliance with client and company requirements.
Duties & Responsibilities
Bid Coordination & Support:
- Assist in preparing, submitting, and tracking bids, ensuring all documentation meets client specifications and company standards.
- Collaborate with internal teams (sales, legal, finance, procurement) to gather necessary materials for bids.
- Maintain accurate records and ensure deadlines are met.
Bid Proposal Documentation:
- Organize bid proposal documentation, ensuring completeness and accuracy.
- Draft, proofread, and format proposal content to ensure clarity and consistency.
- Coordinate the review process, collecting input from relevant departments.
Problem Identification & Issue Resolution:
- Identify potential challenges during the bidding process and escalate to senior team members.
- Suggest solutions within established guidelines when issues arise.
Stakeholder Communication & Liaison:
- Serve as the point of contact between internal teams and external stakeholders (clients, vendors).
- Update teams on bid status, deadlines, and actions required.
- Assist in managing external relationships to ensure smooth communication.
Bid Compliance & Tracking:
- Ensure all bids meet company policies, client requirements, and legal standards.
- Track bid progress and provide regular status updates.
- Maintain a system to monitor multiple bids simultaneously.
Process Improvement Support:
- Participate in discussions on process improvements and contribute feedback based on experience.
- Assist in developing templates and tools to streamline the bidding process.
Reporting & Documentation:
- Maintain bidding documentation for future reference.
- Provide reports on bid status, key metrics, and outcomes to senior management.
- Assist with post-bid analysis and performance reviews.
Qualifications:
- Bachelor’s degree in Business, Project Management, Procurement, or related field, or equivalent experience.
- Familiarity with bidding coordination is preferred but not required.
- Strong written and verbal communication skills.
- Ability to produce clear, concise documents and correspondence.
Benefits:
- Vacation Leave
- Sick Leave
- Birthday Leave
- HMO upon regularization
- 5-day work week only
- Sick leave convertible into cash
- In-house Training & Certifications
- Great pay & incentives
- Hybrid Work Arrangement
- Life Insurance coverage upon hire